Personal Assistant to Regional Managing Director

About the role

Dalkia UK is seeking a proactive and highly professional Personal Assistant to support the Regional Managing Director (RMD) across the North business. This fast‑paced position is essential for keeping the region operating smoothly and enabling senior leadership to focus on strategic work‑winning activities.

Key responsibilities

• Manage the RMD’s diary, coordinate meetings, book rooms, and organise client events.
• Arrange travel and accommodation for the RMD and senior management team.
• Prepare meeting agendas, track holidays, and support Senior Management Team coordination.
• Process expenses on behalf of the RMD.
• Deliver internal communications as delegated.
• Coordinate purchase and delivery of employee celebration gifts.
• Share key information across the regional leadership team.
• Support work‑winning activity, including client meeting coordination and bid material preparation.
• Prioritise and manage own workload effectively.

Required profile

• Outstanding organisational and diary‑management abilities.
• Strong attention to detail and ability to juggle multiple priorities.
• Excellent written and verbal communication skills.
• Proactive, solutions‑focused attitude.
• Confidence working with senior stakeholders and building relationships.
• Experience coordinating travel, events, and large‑scale diaries.
• Collaborative mindset and willingness to support wider team initiatives.
• Previous experience as a Personal or Executive Assistant supporting senior leaders.
• High level of professionalism, discretion, and self‑motivation.
• Willingness to travel across the Northern business stream.

Required skills