Private Client Legal Secretary

About the role

We are looking for a proactive Legal Secretary to join the Private Client department of a top‑tier London law firm. You will provide comprehensive secretarial and administrative support to fee‑earners and the department head partner, handling documents, client communication and office tasks.

Key responsibilities

• Prepare, format and manage legal documents and correspondence.
• Open, close and archive client files, maintaining accurate records.
• Update internal databases and the OMS case‑management system.
• Assist with financial administration, diary management and invoicing.
• Act as first point of contact for new enquiries and liaise with clients to arrange meetings.
• Support business development activities, team meetings and marketing events.

Required profile

• Previous experience as a Legal Secretary or Legal Administrator.
• Interest in Private Client work such as wills, probate, LPAs and estates.
• Strong typing and document‑production abilities.
• Confident communication with clients at all levels.
• Professional, organised and proactive approach with a calm, friendly manner.
• Understanding of confidentiality and data‑protection requirements.
• Not suitable for law graduates, paralegals or candidates seeking a training contract.

Required skills

• OMS case‑management system.

What we offer

• Salary up to £35,000 per annum.
• One day of remote work after six‑month probation (hybrid).
• 25 days annual leave, increasing with service plus additional Christmas leave.
• Company pension scheme and contribution towards glasses.
• Annual eye test, confidential counselling support and paid sick leave.
• Friendly, collaborative and supportive team environment.