Programme Administrator – Temporary Full‑time

About the role

Prospect Us is supporting a leading London university in hiring a temporary Programme Administrator. The role is full‑time (35 hours per week) and will run until December 2026, providing vital administrative support for Master’s programmes and student services.

Key responsibilities

• Provide administrative support for careers consultations, practice interviews and student appointment bookings.
• Manage complex schedules, consultant timetables and booking records using Excel and internal systems.
• Coordinate student communications, including confirmations, reminders and updates.
• Support careers services via Moodle, handling appointment sign‑up processes and engagement tracking.
• Maintain accurate records of attendance, bookings, cancellations and assessment data.
• Assist with coursework assessment preparation, mark sheets and liaison with academic staff.
• Act as a primary contact for student enquiries, offering guidance on programme processes.
• Help produce programme materials such as handbooks, cohort profiles and yearbooks.
• Support orientation activities, programme events and student engagement initiatives.

Required profile

• Previous administrative or office experience.
• Strong academic background, preferably a degree from a highly ranked university.
• Excellent organisational abilities and the capacity to manage multiple priorities.
• Strong communication and interpersonal skills for stakeholder engagement.
• Ability to work accurately under pressure and meet deadlines.

Required skills

• Advanced proficiency in Microsoft Excel.
• Competence with Microsoft Office suite.
• Experience using Moodle for course administration.

What we offer

• Hourly rate of £20.51 (+ holiday pay), equivalent to ~£37,400 per year.
• Full‑time, onsite role in Central London.
• Temporary fixed‑term contract until December 2026.
• Opportunity to develop experience in higher‑education administration.