Project Assistant / Administrative Support Specialist

About the role

We are looking for an experienced, proactive Project Assistant who will provide comprehensive administrative and secretarial support to two Senior Project Managers and ad‑hoc assistance to the wider office. The role is full‑time within an Employee Ownership Trust, offering a collaborative environment where every employee shares in the company’s success.

Key responsibilities

• Manage inboxes, respond to routine enquiries and flag urgent matters for the technical team.
• Produce accurate minutes, technical reports, contract certificates and tender packages within strict deadlines.
• Set up and maintain projects in Fieldview, issue weekly site reports and keep electronic project files organised.
• Update accommodation schedules, chase handover documentation and log defects for annual inspections.
• Coordinate meetings, manage diaries and arrange regular communication between clients, contractors and project teams.

Required profile

• Proven experience as a Project Assistant or similar administrative role.
• Proactive attitude with the ability to work independently and support senior managers.
• Strong organisational skills and attention to detail in document control and deadline management.

Required skills

• Fieldview (bespoke electronic project data system)

What we offer

• Competitive salary £33,000‑£37,000 per year, based on experience.
• Employee Ownership Trust structure.
• Company contributory pension (3% employer contribution).
• 25 days holiday plus flexible choice holiday.
• Free on‑site parking and flexible daily working hours.