Project Coordinator / Executive Assistant (12‑Month Maternity Cover)

About the role

This 12‑month fixed‑term position supports a senior Director in a fast‑paced executive search and leadership advisory firm. You will combine high‑level diary management with project coordination across multiple public‑sector and regulated‑markets assignments.

Key responsibilities

• Manage a complex, fast‑moving diary and coordinate meetings, interviews, assessments and travel.
• Support the senior Director with day‑to‑day priorities and stakeholder communication.
• Coordinate multiple executive search assignments simultaneously, tracking timelines, deadlines and milestones.
• Liaise with clients, candidates, consultants and internal teams to ensure smooth project flow.
• Prepare high‑quality documents, correspondence and maintain accurate candidate records.
• Handle a high volume of emails, ensuring processes are followed efficiently.
• Act as a professional point of contact for senior stakeholders.

Required profile

• Several years’ experience as a PA, EA, Executive Assistant or Project Coordinator.
• Highly organised with the ability to manage competing priorities.
• Excellent diary management and coordination skills.
• Comfortable working at pace and handling high volumes of activity.
• Detail‑oriented, accurate and calm under pressure.
• Confident in dealing with senior stakeholders and maintaining confidentiality.
• Proactive, solutions‑focused and a strong communicator.

Required skills

What we offer

• Competitive salary of £38,000–£40,000 per year.
• Hybrid working arrangement in London.
• Opportunity to work with experienced senior professionals on high‑impact leadership appointments.