Project Coordinator

About the role

You will join a collaborative project and programme environment where effective governance, accurate information and strong PMO standards are central to successful delivery. Working alongside project managers and senior stakeholders, you will provide hands‑on operational support to keep multiple workstreams moving in the right direction.

Key responsibilities

• Maintain project and programme registers, including statuses, RAG ratings and key dates.
• Coordinate weekly and monthly reporting, following up on late or incomplete submissions.
• Produce governance packs, consolidated dashboards and senior‑level reporting.
• Take minutes, record actions and track them through to completion.
• Support stage‑gate and approval processes, including paperwork, sign‑offs and audit trails.
• Maintain risk, issue, assumption and dependency logs and follow up with owners.
• Identify cross‑project dependencies, clashes and gaps between partner plans.
• Maintain project plans and milestone trackers using Microsoft Project and Jira.
• Monitor milestone slippage, baseline changes and portfolio‑level milestones.
• Support resource allocation tracking and resource planning.
• Coordinate onboarding and off‑boarding for team members, contractors and suppliers.
• Improve Jira governance by ensuring work is correctly ticketed and aligned with project plans.
• Manage document control, templates, versioning and access through SharePoint.

Required profile

• Previous experience in a Project Coordinator, Project Support Officer, PMO Analyst or similar role, managing multiple work streams and competing deadlines.
• Strong organisational skills with excellent attention to detail.
• Ability to identify inconsistencies and quality issues within project data.
• Clear, professional written communication suitable for senior stakeholders.
• Polite but persistent approach to obtaining updates and completed actions.
• Confidence working with incomplete information and changing priorities.

Required skills

• Microsoft Project
• Microsoft 365
• Jira
• JQL (Jira Query Language)
• SharePoint