Project Information and Administration Coordinator

About the role

We are seeking a Senior Project Information Coordinator to manage document control and administration for a large new‑build medical facility in Edinburgh. The role combines comprehensive information management with high‑level project support, ensuring compliance with Tier 1 contractor standards.

Key responsibilities

• Coordinate and manage all project information workflows in line with the Information Management Procedures and BIM Execution Plan.
• Maintain the Common Data Environment (CDE) using Viewpoint, Morta and SharePoint, applying ISO 19650 naming conventions and metadata protocols.
• Support the Information Manager and Design Manager in design coordination meetings, tracking deliverables and resolving document‑related issues.
• Control the flow of incoming and outgoing documents and drawings across all disciplines, ensuring proper approval and publication.
• Conduct regular CDE audits, archive project documentation, and prepare handover packages.

Required profile

• Proven experience as an Information Coordinator/Document Control professional within the UK construction industry.
• Excellent organisational and multitasking abilities with high attention to detail.
• Proactive approach to managing competing priorities and supporting senior leadership.
• Valid driving licence.

Required skills

• Viewpoint
• Morta
• SharePoint
• ISO 19650 naming conventions
• BIM Execution Plan (BEP) knowledge