Property Administrator

About the role

The Property Administrator will provide essential administrative, utilities and compliance support for a portfolio of commercial properties. Working within the Commercial Property Management team, you will act as a first point of contact for tenants, contractors and internal departments, ensuring smooth day‑to‑day operations.

Key responsibilities

• Provide day‑to‑day administration for the property management team, handling inboxes, trackers, diaries and records.
• Coordinate repairs and maintenance: log issues, raise work orders, obtain quotations, monitor progress and communicate outcomes.
• Manage utility accounts – set‑up, transfer, amend and close – and resolve billing queries.
• Process purchase orders and invoices, monitor outstanding items and reconcile discrepancies.
• Support Health & Safety compliance through audits, reporting and tracking remedial actions.
• Liaise with tenants, contractors, letting, legal, accounts and service‑charge teams to address enquiries and maintain strong relationships.
• Maintain key allocation, departmental systems and assist with supplier reviews.

Required profile

• Strong organisational ability and meticulous attention to detail.
• Excellent written and verbal communication with a customer‑focused attitude.
• Proactive, solutions‑oriented mindset and ability to prioritise multiple tasks.
• Confidence working with a wide range of internal and external stakeholders.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint