Scheduler – Administrative Support

About the role

We are looking for a proactive Scheduler to support a busy team of administrators and ensure smooth workflow allocation across multiple sites. The role involves a mix of phone and email communication, multitasking and coordination with clients, subcontractors and internal staff.

Key responsibilities

• Provide dedicated administration for a portfolio of sites, supporting a Contracts Manager and up to six engineers.
• Answer and direct phone calls, take messages and respond to client call‑outs via phone or email.
• Place purchase orders with subcontractors and suppliers and obtain required health‑and‑safety documentation.
• Schedule engineering staff on a weekly basis and produce weekly invoicing documentation.
• Maintain general filing, both paper and electronic, and set up new sites.
• Enter all work details into the in‑house IBMS system each day.
• Assist the Contracts Manager with administrative tasks and help compile monthly and quarterly contract reports.
• Update the client database daily and handle ad‑hoc administrative duties.

Required profile

• Proactive attitude with strong multitasking ability.
• Excellent communication skills over phone and email.
• Attention to detail and ability to manage several tasks simultaneously.

Required skills

What we offer

• Full training on all tasks with ongoing support from the admin team.
• Stable full‑time permanent position within a reputable company.