Senior Administrator – Office & Project Support

About the role

The Senior Administrator will ensure the smooth day‑to‑day operation of the office and support project teams across the site. Working on‑site in Chelmsford, you will act as the first point of contact for visitors, manage communications and maintain high standards of organisation and compliance.

Key responsibilities

• Answer and direct incoming calls professionally.
• Welcome visitors and provide refreshments for meetings.
• Book meeting rooms and coordinate meeting logistics.
• Conduct routine health & safety checks, including fire alarms and safety equipment.
• Set up new projects in internal systems and prepare site documentation.
• Manage project email inboxes and upload/file documentation.
• Oversee drawing management for both electronic and hard‑copy files.
• Maintain document registers and issue weekly attestations.
• Support pre‑contract and end‑of‑contract administration.
• Visit sites to provide on‑site administrative assistance when required.
• Archive project documentation and handle site returns.
• Procure office and project supplies, manage office purchases and equipment servicing.
• Upload and maintain building maintenance compliance records.

Required profile

• Strong organisational and administrative abilities.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritise workload.
• High attention to detail and accuracy in documentation.
• Self‑motivated yet able to work effectively as part of a team.
• Experience within the construction industry is desirable.

Required skills

• Proficiency with Microsoft Office.