Senior Bid Coordinator

About the role

We are looking for a proactive Senior Bid Coordinator to join a busy studio supporting professional services. The role blends office management, project coordination and business support, offering the chance to improve processes and build strong relationships across the team.

Key responsibilities

• Manage day‑to‑day studio operations, facilities, onboarding and workspace planning.
• Support Business Unit Leadership and the Operations Principal with diary, meeting and administrative coordination.
• Coordinate project reviews, track actions and assist Project Managers with programme, resourcing and financial data using CMap.
• Handle project governance, invoicing preparation, commercial reporting and ensure compliance.
• Maintain accurate project records, document control and information management within Common Data Environments (CDEs).
• Prepare reports, presentations, submissions, meeting papers, agendas and minutes.
• Drive continuous‑improvement initiatives to enhance efficiency and consistency.
• Act as a trusted point of contact for operational and administrative queries, managing stakeholder relationships and issue resolution.

Required profile

• Proven experience in bid coordination and management, preferably within the architectural or construction sector.
• Strong organisational and time‑management abilities with meticulous attention to detail.
• Excellent written and verbal communication skills, adaptable to varied audiences.
• Ability to collaborate effectively with stakeholders at all levels.

Required skills

• Advanced InDesign proficiency.
• Experience using CMAP and Open Asset systems.
• Familiarity with procurement portals for bid and tender processes.
• Knowledge of Common Data Environments (CDEs) for document control.

What we offer

• Friendly and fun office environment.
• Flexible working arrangements.
• Comprehensive benefits scheme.
• Competitive annual salary.