Team Assistant – Finance

About the role

We are seeking a proactive Team Assistant to provide high‑quality administrative and operational support to the Global Medical Rare Diseases and Global Medical Affairs teams. Working closely with the Executive Assistant, you will help ensure smooth day‑to‑day operations, coordinate meetings, and manage finance‑related processes.

Key responsibilities

• Manage purchase requisitions, purchase orders and set up new suppliers in partnership with Procurement (e.g., Ariba).
• Coordinate contract processing and electronic signatures using Adobe Sign.
• Support goods receipting, track budget spend and maintain accurate operational records.
• Organise and coordinate key leadership meetings, handling logistics, agendas and documentation.
• Take minutes, manage calendars, schedule appointments and act as backup for the Executive Assistant.
• Arrange travel, itineraries and visitor logistics.
• Review and process expense claims using Concur.
• Engage with internal and external stakeholders to ensure timely delivery of projects.

Required profile

• Minimum 4 years of administrative support experience at director‑level or similar.
• Experience with finance or procurement processes and event planning.
• Familiarity working across large organisations, preferably in the pharmaceutical or healthcare sector.
• Relevant administrative qualification or degree is preferred.

Required skills

• SAP
• Ariba
• Adobe Sign
• Concur

What we offer

• Fixed‑term 3‑month contract with the possibility of extension.
• Hybrid working model – 3 days on‑site, 2 days remote.
• Competitive pay rate of £29 per hour.