Team Assistant – Global Markets Division

About the role

Our client’s Global Markets Division is looking for a proactive Team Assistant to provide high‑level administrative support to senior professionals in a fast‑paced environment. The role involves managing complex calendars, coordinating meetings and travel, and handling a high volume of communications.

Key responsibilities

• Maintain and organise extensive calendars for senior managers, including MDs and partners.
• Coordinate and schedule meetings, calls, Zoom and video conferences across multiple locations.
• Manage a high volume of phone calls and emails, ensuring timely information flow.
• Arrange travel, visas, flights, accommodation and car bookings for international trips.
• Process expense reports and ensure compliance with divisional policies.
• Provide ad‑hoc administrative support, including room bookings and holiday cover.

Required profile

• 3‑4 years of experience as a Team Assistant or similar role supporting large, demanding teams.
• Strong attention to detail and ability to multitask under pressure.
• Professional communication skills with senior‑level executives.
• Comfortable working with people at all organisational levels.
• Flexible and adaptable in a changing environment.

Required skills

• Proficient in Microsoft Word.
• Proficient in Microsoft Excel.
• Proficient in Microsoft Outlook.