Team Assistant – Hybrid Temporary Role

About the role

We are looking for a highly organised Team Assistant to provide flexible, "float" support to two Executive Assistants and a group of senior leaders in a fast‑paced investment environment. The role is hybrid, offering a mix of office and remote work, and runs for an eight‑week fixed‑term period.

Key responsibilities

• Assist two Executive Assistants with diary management, meeting scheduling and conflict resolution.
• Coordinate domestic and international travel arrangements, including itineraries, visas and logistics.
• Prepare meeting materials, presentations and documentation.
• Process expenses and invoices accurately and on time.
• Provide general administrative support to ensure efficient EA workloads.
• Offer ad‑hoc assistance to senior leaders during busy periods or EA absence.
• Organise meetings across multiple time zones with internal and external stakeholders.
• Support team events, off‑sites and investor‑related meetings.
• Ensure meeting rooms and related logistics are set up and run smoothly.

Required profile

• Previous experience in an administrative, team assistant or coordination role, preferably within financial services or investment.
• Proven ability to manage multiple priorities in a fast‑moving environment.
• Strong organisational skills with meticulous attention to detail.
• High level of discretion when handling confidential information.
• Excellent written and verbal communication skills.
• Proactive, can‑do attitude with willingness to support wherever needed.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Competitive hourly rate of £17‑£21.
• Hybrid working model – three days in the office, two days remote.
• Eight‑week fixed‑term contract with the possibility of extension.