Trainee Office Assistant – Entry Level Admin Role

About the role

We are seeking a motivated Trainee Office Assistant to join our head office team in South Gyle, Edinburgh. This entry‑level position is ideal for recent school or college leavers who want to start a career in office administration and receive comprehensive on‑the‑job training.

Key responsibilities

• Support the purchase ledger, sales ledger and management team with full training provided.
• Process payments, including credit‑card transactions.
• File and archive documents accurately.
• Use Microsoft Word and Excel on a daily basis.
• Answer incoming calls and direct them to the appropriate person.
• Handle incoming and outgoing mail.
• Order goods and supplies as required.
• Perform ad‑hoc administrative duties.

Required profile

• Hard‑working, reliable and eager to learn.
• Recent school or college graduate seeking an administrative career.
• Committed to developing a broad understanding of office functions.

Required skills

• Microsoft Word
• Microsoft Excel

What we offer

• Comprehensive training across all office areas, including finance and administration.
• Opportunity to gain a relevant qualification with company‑funded college course (one day per week).
• Supportive, experienced team with clear pathways for progression.