Trainee Office Coordinator

About the role

FRP Group is seeking a motivated Trainee Office Coordinator to provide high‑quality administrative support at its Newcastle office. The role will involve front‑of‑house duties, office administration and assistance with local events, helping to ensure a smooth and professional environment for staff and visitors.

Key responsibilities

• Answer telephone calls and enquiries efficiently, courteously and professionally.
• Receive clients, visitors and suppliers, and notify relevant staff of deliveries.
• Maintain a clean and presentable front‑of‑house and meeting rooms at all times.
• Process invoices, keep accurate records in business systems and support building and safety compliance.
• Provide general administrative assistance to partners and the wider team.
• Coordinate and organise local marketing events, prepare and monitor invitations.
• Maintain electronic filing systems, ensure data accuracy and support data‑cleansing initiatives.
• Research and book venues, maintain relationships with suppliers.
• Coordinate and monitor e‑brief communications and other internal communications activities.

Required profile

• Ability to work on‑site at the new Newcastle office (One Trinity Gardens, Broad Chare, NE1 2HF).
• Willingness to handle telephone calls and front‑of‑house interactions professionally.

Required skills