Urological Malignancies Administration Assistant (Part Time, Fixed Term)

About the role

The Urological Malignancies Virtual Institute, a multidisciplinary programme with around 100 members based in Cambridge, is looking for an Administration Assistant to support its study portfolio in urological cancers. The role is varied and busy, with contact with a wide range of internal and external people, and calls for an organised, methodical approach, tact and diplomacy. It is part-time at 0.5 FTE (18.25 hours) and fixed term, funded until 31 March 2028.

Key responsibilities

• Provide administrative support to the Programme Leads and Manager, including diary management, meeting organisation and coordination, and general office duties.
• Complete basic administrative tasks such as scanning, filing, completing trackers, updating records and other duties as necessary.
• Order lab consumables and office supplies and raise purchase orders following University processes.
• Support the Programme Manager with contracts, Patient and Public Involvement (PPI), strategic documentation, reports and presentations.
• Update the Virtual Institute website and prepare and distribute the newsletter and social media communications, including event information.
• Support meetings and events: booking venues, arranging catering, producing agendas, pre-reads and minutes, and attending events and out-of-hours meetings occasionally.
• Help with recruitment and HR tasks such as organising interviews, preparing paperwork and arranging visitor access to the University and NHS Trust.

Required profile

• Educated to at least A-level, including a GCSE in English and Maths at C or above (or equivalent).
• Previous administration experience.
• Experience of diary management, meeting and event organisation, and work in an academic or research environment.
• Excellent oral and written communication skills, accuracy in written English, and ability to work flexibly and prioritise.

Required skills

• Competent higher-level IT skills in Microsoft Office (Word, Excel, Outlook).
• Experience of website maintenance and content management.

What we offer

• Salary of 31,861 to 36,320 GBP, with an additional 2.5% supplement.
• Fixed-term contract, part-time (0.5 FTE).

Applications are made online through the University's recruitment system, quoting reference RE51492, with closing date 17 November 2026.