Van Sales Administrator

About the role

We are looking for a highly organised and detail‑oriented Van Sales Administrator to support our van sales operation covering retail, SME and fleet customers. Based in Welham Green, you will work closely with internal teams to ensure orders are processed accurately from inception through to delivery.

Key responsibilities

• Process new and used vehicle orders, amend specifications with the factory in Germany and set up deals for invoicing.
• Purchase used stock and manage part‑exchange transactions, ensuring all checks and documentation are completed.
• Register new vehicles using the RAV system and handle pre‑taxation paperwork in line with DVLA and manufacturer guidelines.
• Prepare, review and archive sales and purchase invoices, registration documents and handover forms.
• Assist with monthly stock checks for new and used vehicles and update vehicle locations in internal systems.
• Produce daily reports, maintain accurate data and support ad‑hoc administrative tasks as required.

Required profile

• Strong organisational and time‑management abilities.
• Excellent attention to detail and a proactive attitude.
• Ability to work independently and as part of a team in an office environment (9 am‑5 pm, Monday‑Friday).
• Flexibility to handle occasional ad‑hoc tasks.

Required skills

• Proficiency in Microsoft Word, Excel and Outlook.
• Familiarity with DVLA systems and vehicle registration processes.
• Experience using the RAV system for vehicle registration.