Administration Assistant – Aviation Compliance

About the role

Freightserve is seeking an Administration Assistant to support a major freight forwarder at its Heathrow site. You will help maintain 100% compliance with aviation, safety and data regulations while providing day‑to‑day administrative support for over 200 staff members.

Key responsibilities

• Ensure full adherence to CAA and AVSEC rules, including audits, checks and reporting.
• Manage Dangerous Goods records, DBS vetting, GDPR documentation and Good Distribution Practice evidence.
• Control security passes, maintain staff files, and verify site access rights.
• Coordinate meeting room bookings, AV equipment, catering and visitor management for UK and Europe‑wide teams.
• Support daily site operations, record retrieval and ad‑hoc administrative tasks.

Required profile

• Experience handling regulatory compliance in an aviation or freight environment.
• Familiarity with CAA/AVSEC regulations, Dangerous Goods handling and DBS checks.
• Strong attention to detail for maintaining up‑to‑date compliance registers and security records.
• Ability to work collaboratively with an existing administrator and share a high workload.

Required skills

What we offer

• Competitive salary of £33,000 per year.
• Full‑time, onsite role within a leading freight specialist agency.
• Opportunity to develop expertise in aviation compliance and site administration.