Administration Assistant – Community Midwifery

About the role

The Administration Assistant will provide essential administrative support to nine Community Midwifery teams operating across Derby City, Derbyshire and Staffordshire. Based at Florence Nightingale Community Hospital, the role combines on‑site duties with virtual assistance to ensure smooth operation of the teams.

Key responsibilities

• Maintain and update spreadsheets, databases and electronic patient record systems.
• Order and track stock supplies for all community teams.
• Manage diaries, take meeting notes and circulate agendas.
• Schedule patient appointments and handle email correspondence.
• Monitor data input across multiple databases and generate routine reports.
• Support ad‑hoc project work as directed by senior staff.

Required profile

• Ability to work independently with minimal supervision.
• Strong organisational skills and attention to detail.
• Comfortable handling confidential patient information.
• Willingness to attend occasional off‑site locations.

Required skills

• Proficiency in Microsoft Excel.
• General IT skills, including data entry and database monitoring.
• Experience using electronic patient record systems.

What we offer

• Professional and leadership development opportunities.
• Ongoing recruitment support and onboarding assistance.
• Employee assistance programme and discounted gym membership.
• On‑site fitness classes and car schemes.