Administration Assistant – Finance Dispute Resolution

About the role

We are seeking an experienced Administration Assistant to join our Finance Dispute Resolution team in Leeds. Reporting to the Head of Finance Dispute Resolution, you will provide billing support and reporting for our fee earners, ensuring timely invoicing and accurate financial information.

Key responsibilities

• Monitor client billing schedules (WIP) to ensure invoices are raised on time.
• Raise invoices for team members and liaise with the finance department on billing queries.
• Issue FDR invoices, chase aged debt and confirm receipt of payments.
• Process payments for counsel fees, agent reports and handle related finance queries.
• Manage invoice queries, reversals, credit notes, refunds and client account offsets.
• Prepare Tier 2 & Tier 3 cost approval forms in collaboration with team members and clients.
• Open and close client files and maintain monthly client reporting.
• Coordinate with finance on expected payments and disbursements.
• Maintain team reports on limitation dates and holiday cover.
• Utilise and develop the firm’s Partner case management system in partnership with IT.
• Undertake any additional finance or administration tasks assigned by the Head of Finance Dispute Resolution.

Required profile

• Highly organised, process‑driven and analytical with a pragmatic problem‑solving approach.
• Self‑motivated, able to meet regular deadlines and manage multiple priorities.
• Hard‑working team player with strong interpersonal, communication and presentation skills.
• Willingness to undergo disclosure and financial checks if offered the position.

Required skills

• Proficiency with the Partner case management system.

What we offer

• Competitive salary with bonus potential.
• Career development opportunities.
• 25 days holiday plus bank holidays, with options to buy/sell and carry over a week.
• Extra day off for your birthday.
• Staff card discount scheme for local shops and discounts on legal services.
• Social days and evenings, and a supportive, collaborative work environment.