Administration Coordinator

About the role

The Administration Coordinator will support the smooth day‑to‑day running of the Chichester office, acting as the first point of contact for visitors and providing comprehensive administrative assistance across the business.

Key responsibilities

• Acting as the face of the business for visitors, clients and guests.
• Managing incoming calls, emails and shared inboxes.
• Providing administrative support to senior leaders and wider teams.
• Maintaining accurate records, databases and internal systems.
• Coordinating meeting rooms, visitor arrangements, refreshments and hospitality.
• Organising travel and accommodation bookings.
• Supporting company events, meetings and internal initiatives.
• Assisting facilities management, including supplier coordination, office supplies, workplace organisation and contractor liaison.
• Handling incoming and outgoing post and deliveries.

Required profile

• Enthusiastic and proactive attitude.
• Strong organisational abilities and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a non‑hierarchical, team‑focused environment.
• Willingness to identify and suggest process improvements.
• Flexibility to travel occasionally to other offices in the South.

Required skills