Administration Supervisor

About the role

This hands‑on Administration Supervisor role sits within a small international financial services organisation in London. Reporting to the Head of Administration & Projects, you will lead a compact administration team while overseeing vendor management, governance, executive support, facilities and operational activities.

Key responsibilities

• Lead, supervise and support a small administration team, prioritising workloads and maintaining service levels.
• Act as deputy to the Head of Administration & Projects, providing continuity across administration, facilities, project coordination and IT support.
• Oversee vendor management, including supplier onboarding, risk assessments, contract administration, invoice approval and payment processing.
• Maintain governance and control frameworks, ensuring policies and procedures are consistently applied.
• Build and manage relationships with senior stakeholders, supporting Executive Committee activities and preparing presentations, reports and business communications.
• Coordinate office management and facilities matters to ensure smooth day‑to‑day operations of the London office.
• Support project delivery and continuous‑improvement initiatives, enhancing operational processes.
• Conduct regular one‑to‑one meetings, provide coaching and foster a collaborative, high‑performing team culture.
• Assist with audit, compliance and governance requirements, ensuring accurate record‑keeping.

Required profile

• Previous experience supervising, mentoring or managing administrative staff in a corporate or professional environment.
• Strong administrative background within a financial services or similar sector.
• Excellent organisational, communication and stakeholder‑management skills.
• Proactive problem‑solver with sound judgement and the ability to work under pressure.

Required skills

What we offer

• Competitive salary range £42,000‑£45,000 per annum.
• Exposure to senior leadership and opportunity to own key processes.
• Collaborative, close‑knit culture within a reputable international financial services firm.
• Professional development and continuous‑improvement projects.