Administrative Assistant – Contract

About the role

Allegis Global Solutions is seeking a proactive Administrative Assistant to provide contract support to Microsoft’s Applied Sciences team. This fast‑paced position requires a self‑starter who can manage multiple priorities while delivering high‑quality administrative services.

Key responsibilities

• Prepare meetings and related materials for senior leaders.
• Procure hardware, peripherals, office supplies, and manage facility requests.
• Coordinate end‑to‑end onboarding and offboarding of new hires and vendors.
• Arrange domestic and international shipping for team members.
• Oversee space management, office moves, and alias/distribution list administration.
• Support morale‑building initiatives in a hybrid work environment.
• Collaborate with support staff to ensure consistent employee experiences.
• Manage travel logistics, trip preparation, and expense reporting.

Required profile

• Ability to stay composed, organized, and focused in a high‑pressure, fast‑moving environment.
• Strong planning, time‑management, and problem‑solving capabilities.
• Minimum 1 + year experience supporting senior leaders or executives.
• Excellent written and verbal communication skills with meticulous attention to detail.

Required skills

• Proficiency with Microsoft Office Suite.
• Experience using Windows operating system.
• Advanced skills in Microsoft Excel.

What we offer

• Contract employment through Allegis Global Solutions.
• Opportunity to work with a leading technology organization.
• Dynamic, collaborative team environment.