Administrative Assistant

About the role

We are looking for an Administrative Assistant to join our London office and provide vital clerical support to senior staff in a Japanese international shipping and LNG carrier company. You will help the department run smoothly across Europe by handling daily office tasks, organising meetings, and managing travel and accommodation arrangements.

Key responsibilities

• Provide comprehensive administrative support to internal divisions and senior management.
• Arrange travel, accommodation and process expense claims for staff and overseas visitors.
• Coordinate logistics for training sessions, conferences, and external office events.
• Schedule meetings, prepare agendas, record minutes and manage group diaries.
• Maintain accurate records, manage databases and handle business card ordering.
• Raise purchase orders, arrange invoice payments and create supplier records.
• Book meeting rooms, restaurants and venues, arrange couriers and manage post.
• Renew subscriptions annually and undertake any other administrative tasks as directed.

Required profile

• Ability to work in a multicultural global business and interact with diverse stakeholders.
• Excellent interpersonal and communication skills in English (written and verbal).
• Reliable, flexible and committed to the assignment.
• Minimum 1 year of office administration experience.
• GCSEs/A‑Levels or equivalent qualification; further education or administrative certification is a plus.
• Legal right to work in the United Kingdom (no visa support provided).

Required skills