Administrative Assistant

About the role

Wise May Ltd is seeking an Administrative Assistant to support its Financial Management Services team in the City of London. This permanent, full‑time position offers a hybrid schedule of four days in the office and one day remote, working 9:00 am‑5:30 pm.

Key responsibilities

• Oversee general office operations and provide regular reports to management.
• Arrange and organise online meetings, welcome visitors, and book meeting rooms.
• Act as the primary point of contact for employee enquiries and shared‑file access.
• Maintain a clean and organised reception, kitchen, and staff breakout areas, restocking kitchen supplies weekly.
• Support directors and senior staff with diary management, travel arrangements, and ad‑hoc tasks.
• Assist HR with new‑employee inductions, coordinating equipment, building passes, and phone setups.
• Organise staff events such as themed celebrations, team breakfasts, socials, and fundraising activities.
• Liaise with administrative colleagues across other offices to ensure consistent processes.

Required profile

• Proven experience in an administrative role.
• Strong organisational and time‑management abilities.
• Excellent written and verbal communication skills.
• Attention to detail and ability to work both independently and as part of a team.
• Familiarity with office equipment such as printers and scanners.
• Ability to build positive working relationships with colleagues.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Permanent full‑time contract.
• Hybrid working model (4 days onsite, 1 day remote).
• Competitive salary range of £28,000‑£28,900 per year.
• Collaborative environment within a reputable financial services firm.
• Opportunities for professional development and career progression.