Administrative Assistant (Temporary)

About the role

Huge Gallery is seeking a proactive Administrative Assistant to support daily operations and the wider creative team. This temporary position will involve handling both physical and digital documentation, coordinating communications, and assisting with basic financial tasks.

Key responsibilities

• Manage incoming and outgoing emails and post, including artwork shipments.
• Maintain accurate records, databases, and online filing systems.
• Schedule appointments, meetings, and manage calendars and online bookings.
• Prepare documents, spreadsheets, and process invoices.
• Update internal systems and spreadsheets regularly.
• Assist with newsletters, social media scheduling, and email sequences.
• Provide general administrative support to the team and communicate with clients.

Required profile

• Highly organized, detail‑oriented and reliable.
• Proactive attitude with the ability to work independently.
• Comfortable using digital tools and online platforms.
• Interest in the art and creative industry is a plus.
• Open to candidates with less than one year of experience.

Required skills

• Canva for creating visual content.
• Proficiency with spreadsheets and document preparation.
• Email and calendar management.
• Experience with online filing systems and basic financial administration.

What we offer

• Fixed‑term temporary contract.
• Opportunity to work in a dynamic, creative environment.
• Competitive salary of €300.