Administrative Coordinator – Haematology Clinical Operations

About the role

This is a 10‑month fixed‑term opportunity within the Haematology Clinical Operations team, based in Cambridge with a hybrid working model (three days on‑site per week). You will provide high‑level administrative and secretarial support to senior leaders, ensuring smooth coordination of meetings, travel, and documentation in line with company policy.

Key responsibilities

• Deliver full PA support to the VP of Haematology Clinical Operations and the Clinical Operations Leadership Team, managing complex calendars and travel arrangements.
• Organise and support key meetings, including agenda preparation, presenter alignment, minute taking, and distribution of recordings.
• Coordinate cross‑functional and international meetings, collaborating with other administrative assistants across multiple time zones.
• Process expense claims, ensure compliance with expense policy, and manage on‑boarding/off‑boarding tasks.
• Maintain room bookings, catering, and global video‑call logistics for internal and external events.
• Support continuous improvement of administrative processes using digital tools.

Required profile

• Proven experience providing full PA/administrative support at a senior level.
• Excellent time‑management, organisational and communication abilities.
• Flexible, adaptable and highly collaborative mindset.
• Ability to manage multiple tasks simultaneously and work both independently and as part of a team.

Required skills

• Microsoft Outlook
• SharePoint
• Microsoft Teams
• Excel
• PowerPoint