Administrative Coordinator

About the role

This is a one‑year fixed‑term opportunity within the Haematology Clinical Operations team. You will provide high‑level administrative and secretarial support to senior leaders, managing complex calendars, travel, meetings and related logistics while ensuring compliance with company policies.

Key responsibilities

• Deliver full PA support to the VP of Haematology Clinical Operations and the Clinical Operations Leadership Team, handling complex diary management.
• Coordinate and organise internal and external meetings, including agenda preparation, presenter alignment, room bookings, catering and global video calls.
• Arrange extensive travel itineraries (flights, accommodation, transport) and process expense claims in line with policy.
• Collate, reconcile and distribute technical or statistical information, ensuring accuracy and completeness.
• Support onboarding and off‑boarding of staff, maintaining distribution lists and related documentation.
• Collaborate with other administrative assistants across international time zones for cross‑functional events.
• Identify and implement process improvements using digital tools.

Required profile

• Proven experience providing full PA/administrative support at senior level.
• Excellent time‑management, organisational and communication abilities.
• Flexible, adaptable and able to work both independently and as part of a team.
• Capability to manage multiple tasks simultaneously.

Required skills

• Microsoft Outlook
• Microsoft SharePoint
• Microsoft Teams
• Microsoft Excel
• Microsoft PowerPoint