Administrator – Aviation Operations Support

About the role

We are seeking an experienced Administrator to support a fast‑paced aviation business operating from Heathrow Airport. You will work in a busy operational environment, providing essential HR, security compliance and general office support.

Key responsibilities

• Conduct security interviews and manage onboarding documentation, including biometric enrolment and DBS clearance.
• Prepare employment offers, contracts and assist new starters with ADP system registration.
• Administer airport ID passes, airside vehicle permits, car park permits and Tools of the Trade permits.
• Maintain electronic and paper personnel records in line with GDPR requirements.
• Prepare meeting documentation, record minutes and distribute them promptly.
• Monitor and order stationery, uniform stock and eye‑care vouchers within budget.
• Handle telephone enquiries, process invoices, manage post and reconcile petty‑cash.
• Arrange travel, accommodation and coordinate office equipment servicing.

Required profile

• Previous administration experience in a high‑volume environment.
• Strong organisational skills with excellent attention to detail.
• Ability to manage multiple tasks accurately and meet deadlines.
• Excellent interpersonal and communication abilities.
• Team‑player attitude with flexibility to adapt to operational needs.

Required skills

• Proficiency with the ADP payroll and HR system.

What we offer

• Competitive salary of £28,000‑£29,000 per year.
• Full‑time permanent contract.
• On‑site role at Heathrow with a supportive team environment.