Administrator – Office Assistant (Hybrid)

About the role

We are seeking a proactive Administrator to support a global civil, geo‑environmental and structural engineering consultancy based in Manchester city centre. This 12‑month fixed‑term position offers a hybrid working model, allowing you to split your time between the office and remote locations.

Key responsibilities

• Generate and prepare a variety of reports for internal use.
• Process incoming invoices and prepare outgoing invoices for submission.
• Maintain and update databases and records to ensure accuracy.
• Arrange and schedule meetings, coordinate catering, and manage event logistics.
• Book accommodation and transportation, and organise CPD sessions.
• Oversee office equipment maintenance and liaise with external vendors.
• Assist with setting up laptops and workstations, and troubleshoot basic IT issues.
• Handle customer enquiries, manage incoming mail and distribute appropriately.
• Support preparation of certification submissions and other compliance activities.

Required profile

• Proven experience in office administration or a related field.
• Excellent attention to detail and strong organisational skills.
• Ability to multitask and work both independently and as part of a team.
• High level of discretion when handling confidential information.

Required skills

• Microsoft Office Suite
• Google Suite
• Database management
• Xero accounting software

What we offer

• Private health insurance and health cash plan.
• Loyalty reward scheme – extra leave day after 2, 5 and 8 years of service.
• One employer‑supported volunteering day per year.