Administrator/Junior Secretary – Development Sales Team

About the role

We are seeking an organised and proactive Administrator/Junior Secretary to support the Development Sales team within the Real Estate & Projects department of a leading London law firm. The role involves providing comprehensive secretarial and administrative assistance to ensure smooth client service and team efficiency.

Key responsibilities

• Perform general admin tasks such as filing, printing, scanning, and handling post and couriers.
• Prepare and send completed documents with cover letters.
• Manage the secretary inbox and provide support across a wide range of tasks.
• Produce bills, handle invoices and monitor completion monies.
• Assist fee‑earners with opening new files and coordinate large documents using Word.
• Answer client calls, route messages and liaise with external contacts.
• Use the firm’s search provider to submit searches and ensure timely dispatch of completion monies.
• Maintain tidy, accurate hard‑copy and electronic filing systems.
• Provide cover and support to other secretaries as required.

Required profile

• Previous experience in a similar administrative or legal secretarial role (CILEx Diploma desirable but not essential).
• High attention to detail and consistently high‑standard work.
• Self‑motivated with initiative and the ability to prioritise workload.
• Excellent written and verbal communication skills.

Required skills

• Advanced knowledge of Microsoft Word and other Microsoft Office applications.
• Proficiency with internet applications.
• Audio and copy typing experience with a typing speed of 50+ wpm.