Band 5 Executive Assistant – NHS Directors Office

About the role

We are seeking a Band 5 Executive Assistant to provide temporary cover for a busy Directors Office within the NHS. The role is hybrid, offering flexibility to work from home when service needs allow, while also covering office duties as required.

Key responsibilities

• Provide high‑level administrative support to senior Directors and senior management.
• Manage complex diaries, appointments, and meeting schedules.
• Organise meetings, prepare agendas, and distribute relevant documentation.
• Take accurate minutes and monitor follow‑up actions.
• Coordinate correspondence and handle incoming enquiries.
• Maintain confidential records and sensitive information in line with NHS policies.
• Prepare reports, presentations, and other documentation using Microsoft Office.
• Liaise professionally with internal departments and external stakeholders.

Required profile

• Previous experience as an Executive Assistant, Personal Assistant, or senior administrative role.
• Outstanding organisational and time‑management abilities.
• Proven experience managing complex diaries and multiple priorities.
• Excellent minute‑taking and written communication skills.
• Ability to work independently, use initiative and handle confidential information with discretion.
• Professional, adaptable and proactive attitude.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.

What we offer

• Hybrid working with flexibility to work from home.
• 37.5‑hour week on a 3‑month contract, with potential extension.
• Competitive hourly rate of £15‑£20.
• Opportunity to work within an NHS environment supporting senior leadership.