Contracts Administrator

About the role

We are looking for an organised and proactive Contracts Administrator to support our operations team in Whyteleafe. The role involves coordinating multiple tasks, managing documentation, and ensuring smooth delivery of field‑based projects in a fast‑paced environment.

Key responsibilities

• Schedule and coordinate planned works for field teams.
• Liaise with customers and site contacts to arrange access and appointments.
• Prepare and issue documentation for site visits and project delivery.
• Update internal records, asset information, and job progress reports.
• Prepare quotations and support delivery of additional works.
• Raise purchase orders and coordinate procurement of materials.
• Assist with organising reactive service requests and urgent works.
• Maintain accurate cost records and job‑tracking spreadsheets.
• Support monthly reporting and contract administration activities.
• Provide general administrative support to the wider operations team.

Required profile

• Previous experience in administration, contracts administration, service coordination, scheduling or operations support.
• Strong organisational skills with the ability to prioritise a busy workload.
• Excellent written and verbal communication skills.
• Proactive and professional approach to work.
• Strong attention to detail and accuracy.

Required skills

• Microsoft Excel
• Microsoft Office

What we offer

• Salary £28,000 – £30,000 per year, dependent on experience.
• Working hours 8:30‑17:30.
• 20 days holiday plus bank holidays, onsite parking, pension scheme.
• Friendly and supportive working environment with long‑term prospects.