Department Assistant – Administrative Support for Sourcing & Procurement

About the role

We are seeking a proactive Department Assistant to provide essential administrative support to the Sourcing & Procurement team across EMEA and to the Director of Sourcing & Procurement. Based in our Hammersmith office, you will help keep the department running smoothly while contributing to special programs such as Minority Suppliers.

Key responsibilities

• Provide project support including admin tasks, communications, research, analysis and summary reports.
• Manage the Director’s agenda, appointments, travel arrangements and expense processing.
• Prepare documents for signature, maintain electronic filing, and update RFX templates.
• Assist in creating presentations and maintain a library of templates.
• Support KPI tracking, contract renewal actions, mandatory training compliance and other departmental metrics.
• Organise the bi‑weekly EMEA team meeting, including agenda setting and execution.
• Oversee office supplies and ensure smooth day‑to‑day operations.

Required profile

• Bachelor’s degree required.
• Strong organisational and time‑management abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively within a fast‑paced environment.

Required skills

• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint).
• Experience handling travel bookings and expense reports.
• Familiarity with document management and filing systems.

What we offer

• Hybrid work model – 4 days onsite, 1 day remote.
• Opportunity to work within a globally recognised entertainment brand.
• Supportive team culture built on Disney’s core values of integrity, inclusion, creativity, collaboration and community.