Events Associate – Project & Logistics Coordinator

About the role

This permanent, full‑time position supports a medical‑industry company in delivering conferences and events across the UK, Europe and the US. You will work within a small, collaborative team, enjoying flexible hours and hybrid working while travelling to key events.

Key responsibilities

• Organise and maintain project trackers using Excel.
• Draft contracts and agreements for Project Manager review.
• Handle incoming calls and emails professionally.
• Arrange travel, accommodation and personalised itineraries for faculty members.
• Populate on‑site running orders and coordinate event logistics.
• Collaborate with Finance for budget tracking and expense coordination.
• Liaise with the Website Development team for digital content updates.

Required profile

• Excellent organisational abilities and strong written and verbal communication.
• Collaborative team player comfortable building relationships with new customers.
• Effective problem‑solving and task‑prioritisation skills.
• Willingness to travel internationally for 2‑3 conferences per year.

Required skills

• Proficiency with Microsoft Excel.

What we offer

• Competitive salary of £26,000‑£27,000 per year plus performance‑based bonus.
• Free on‑site parking, 22 days annual leave plus bank holidays.
• Training and development opportunities.
• Attractive flexitime and hybrid working policy.
• Fully expensed travel for international conferences.