Executive Assistant & Facilities Coordinator

About the role

This senior position supports a team of eight investment professionals at a leading global private‑equity firm in London. You will combine high‑level executive assistance with full facilities management, ensuring smooth day‑to‑day operations and a professional office environment.

Key responsibilities

• Provide high‑level administrative support to senior investment staff, including complex international travel and diary management.
• Coordinate meetings, stakeholder liaison and document handling across multiple time zones.
• Manage expense reporting and Amex reconciliation using Concur.
• Oversee office operations, health & safety compliance, fire risk assessments and first‑aid coverage.
• Act as primary contact for building management, vendors and facilities maintenance.
• Maintain office presentation standards and meeting‑room readiness.
• Provide holiday cover for other assistants and support ad‑hoc projects.

Required profile

• Proven experience as an Executive Assistant within private‑equity or a similar high‑pressure environment.
• Strong facilities, office‑management or operations background.
• Excellent communication skills and confidence dealing with senior stakeholders.
• Highly organised with strong prioritisation, judgement and attention to detail.
• Proactive, solutions‑focused mindset and collaborative team player.

Required skills

• Advanced Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Concur expense management system

What we offer

• Salary up to £70,000 per year plus discretionary bonus.
• Five‑day onsite work schedule in a polished, supportive London office.
• Opportunity to work in a high‑impact, international investment environment.