Executive Assistant – HVDC Engineering Team (Glasgow/Birmingham)

About the role

We are seeking an experienced Executive Assistant to support a busy HVDC Engineering team within a global energy and engineering organisation. The role is office‑based, primarily in Glasgow with occasional duties in Birmingham, and offers the chance to work in a fast‑paced, high‑performing environment.

Key responsibilities

• Coordinate meetings and events, including taking accurate minutes.
• Arrange domestic and international travel for team members.
• Support onboarding, training coordination and overall team administration.
• Prepare dashboards, reports and various documentation.
• Manage procurement of IT equipment, personal protective equipment and office supplies.
• Liaise with internal teams and external stakeholders to ensure smooth day‑to‑day operations.

Required profile

• Previous experience as an Executive Assistant, Personal Assistant, Team Assistant or Office Coordinator.
• Excellent organisational, communication and stakeholder‑management abilities.
• Strong attention to detail with the capacity to juggle multiple priorities.
• Proficiency in Microsoft Office and collaboration tools.

Required skills

• Microsoft Office
• Collaboration tools (e.g., Teams, Outlook)