Executive Assistant I – Support to Senior Vice Presidents

About the role

The Executive Assistant I provides high‑level, proactive support to three senior vice presidents in a fast‑paced, open‑plan environment. Reporting to the lead EA, you will manage complex, multi‑timezone diaries, coordinate travel, and ensure seamless communication across internal and external stakeholders.

Key responsibilities

• Manage and optimise the diaries of three SVPs, preventing conflicts and building buffer zones for travel, reading, and thinking time.
• Anticipate meeting needs, schedule pre‑meetings, prepare presentations, and draft briefings.
• Monitor inboxes, pull actionable items, draft responses, and execute diary‑related requests promptly.
• Coordinate meeting rooms, communicate changes via Google Chat, and provide weekly travel and diary summaries.
• Plan end‑to‑end travel itineraries, handle visas, flights, accommodation, and mitigate disruptions.
• Process expenses through Concur with strict adherence to company policy.
• Provide cover for the lead EA, maintain up‑to‑date org charts, and support yearly off‑site sales events.

Required profile

• Experienced executive assistant who thrives in a high‑volume, informal setting.
• Strong anticipatory mindset, able to act before needs are voiced.
• Excellent discretion with confidential information.
• Ability to juggle multiple senior stakeholders and shifting priorities.

Required skills

• Google Workspace (Calendar, Chat, Docs, Sheets)
• Concur expense management system

What we offer

• Opportunity to work closely with senior leadership across risk, sales, and geopolitical functions.
• Dynamic, collaborative office environment.