Executive Assistant

About the role

We are seeking an Executive Assistant to support our Corporate & Investment Banking team in Canary Wharf. This 3‑month rolling contract role is based onsite and involves handling confidential administrative tasks in a fast‑paced environment.

Key responsibilities

• Manage diaries and schedule meetings for senior bankers and clients, ensuring priorities are balanced.
• Coordinate complex travel arrangements, including flights, rail, visas, accommodation and ground transport, and produce detailed itineraries.
• Process business expenses, reimbursements and offshore team spend using Concur and related systems.
• Maintain accurate data entry across internal platforms such as eSource, Travel Portal, iMeet/iMemo, Zoom, OMD and FTC.
• Organise internal and external meetings, including conference calls and virtual sessions (Zoom, BlueJeans, telepresence).
• Provide general administrative support – room bookings, filing, copying, stationery orders and business cards.
• Collaborate with other assistants across the CIB team to ensure seamless coverage.

Required profile

• Professional client relationship management with strong diary‑management skills.
• Experience arranging travel with contingency planning and cost optimisation.
• Proactive, detail‑oriented and able to work under pressure in a fully office‑based setting.
• Ability to follow up independently and deliver high‑quality results.

Required skills

• Proficiency with Concur expense system.
• Familiarity with internal platforms: eSource, Travel Portal, iMeet/iMemo, Zoom, OMD, FTC.
• Strong Microsoft Office skills (Outlook, Word, Excel).