Executive Assistant & Office Manager

About the role

This full‑time, on‑site position supports the Directors of a fast‑growing finance firm while overseeing day‑to‑day office operations in St James’s, London. The role combines high‑level executive assistance with comprehensive office management responsibilities.

Key responsibilities

• Arrange worldwide travel for directors, including flights, hotels, transfers and visas.
• Manage directors' diaries, schedule meetings, lunches and professional appointments.
• Prepare and bind client presentations and portfolios.
• Assist the HR Director with interview scheduling, onboarding and visa paperwork.
• Collaborate with the firm’s accountant: submit supplier invoices, reconcile expenses in Xero and issue quarterly reimbursement invoices.
• Liaise with suppliers and contractors for IT, printing, phones and office consumables; place stationery and pantry orders.
• Organise staff events, Christmas functions and other ad‑hoc initiatives such as client gifts and business cards.
• Handle general administration: filing, boardroom bookings, call handling, client reception, errands and miscellaneous tasks.

Required profile

• Minimum 1 year experience in a similar executive assistant or office manager role, preferably within a finance environment.
• Degree‑educated or equivalent years of experience.
• High level of discretion, attention to detail and proactive attitude.
• Excellent interpersonal skills; team‑player, enthusiastic and self‑motivated.
• Fluent spoken and written English; French is a plus but not essential.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Xero accounting software

What we offer

• Competitive salary starting at £30,000 per year (based on experience).
• Discretionary year‑end bonus.
• Corporate pension scheme.
• Modern office in St James’s, London – no remote work.