Executive Assistant & Programme Coordinator

About the role

Genese Solutions is seeking a highly organised, proactive and dependable Executive Assistant & Programme Coordinator to support the Managing Director and executive leadership. The role blends executive support, programme coordination, stakeholder management and administrative duties, ensuring that decisions and ideas are turned into concrete actions across the organisation.

Key responsibilities

• Support the Managing Director and executive leadership with day‑to‑day coordination, meeting management and agenda preparation.
• Prepare presentations, reports, documents and meeting materials, ensuring accuracy and timely delivery.
• Maintain action trackers, follow up on commitments and coordinate communication with internal and external stakeholders while safeguarding confidentiality.
• Organise travel, meetings and other executive arrangements as required.
• Take ownership of assigned programmes and initiatives, developing activity plans, timelines and trackers from planning through completion.
• Coordinate internal teams, external partners, vendors and service providers, monitoring progress and escalating issues when necessary.
• Support planning and execution of events, community engagements and organisational initiatives, providing regular status updates.
• Maintain databases of members, stakeholders, speakers and contributors, and facilitate stakeholder engagement.

Required profile

• Highly organised, proactive and dependable professional with strong attention to detail.
• Excellent written and verbal communication skills, able to interact with senior executives and external partners.
• Ability to manage multiple priorities, meet deadlines and maintain confidentiality of sensitive information.
• Strong coordination and stakeholder‑management capabilities, with a problem‑solving mindset.

Required skills