Executive Assistant to CEO (Strategic Project Lead)

About the role

Fanvue is seeking an Executive Assistant to the CEO who will act as a true force multiplier. This hybrid role blends high‑trust executive support with ownership of strategic projects, helping the CEO focus on high‑impact initiatives while driving cross‑functional momentum.

Key responsibilities

• Manage the CEO’s inbox and calendar with precision, exercising strong judgment on priorities.
• Prepare clear meeting agendas, pre‑reads, and concise action summaries.
• Coordinate travel, logistics, and accommodation seamlessly.
• Handle business and personal expense reporting.
• Drive key strategic projects and partnerships on behalf of the CEO.
• Own and maintain the executive projects board for weekly leadership meetings.
• Track complex initiatives and ensure follow‑through across teams.
• Analyse large data sets and surface insights to inform decisions.
• Create and maintain operational systems for admin, logistics, and prioritisation.
• Support the CEO’s personal brand, external presence, and key relationships.
• Continuously improve information organisation, tracking, and communication.

Required profile

• 3–5 years supporting a Founder or C‑suite leader in a fast‑paced, high‑growth environment.
• Highly organised, direct, and confident when managing senior stakeholders.
• Strong project‑management ability with a bias toward execution and follow‑through.
• Data‑literate and comfortable extracting insight from large data sets.
• High ownership mindset, sound judgment, and discretion.
• Proactive, anticipatory, and able to solve problems before they escalate.
• Comfortable operating in ambiguity and building structure from scratch.

Required skills

• Google Workspace
• Slack
• Notion
• Google Sheets
• AI tools