Executive Assistant to Director, Property & Workplace

About the role

We are seeking a highly organised Executive Assistant to support the Director of Property & Workplace at a leading international law firm. The role combines senior‑level administrative support with stakeholder coordination across multiple business functions.

Key responsibilities

• Provide comprehensive executive and PA support, managing a complex diary, travel, expenses and inbox.
• Draft correspondence, meeting agendas, minutes and briefing materials.
• Act as the central conduit for information between the Director and five Property & Workplace teams.
• Collect, collate and present monthly reports; prepare high‑quality PowerPoint presentations for senior leadership.
• Coordinate internal and external meetings, events and resource coverage.
• Maintain accurate filing systems, CRM data and departmental records.
• Build strong relationships with Workplace Operations, Client Experience, Food & Beverage, Health & Safety and ESG teams.

Required profile

• Previous experience as a PA, Executive Assistant or Coordinator in a professional services or corporate environment.
• Strong organisational abilities with the capacity to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Experience supporting senior stakeholders at Director level or above.
• Commercial awareness and proactive problem‑solving.

Required skills

• Advanced proficiency in Microsoft Word, Outlook, Excel and PowerPoint.
• Experience using CRM and contact management systems.