Executive Assistant to Director, Property & Workplace

About the role

We are seeking an Executive Assistant to support the Director of Property & Workplace at a leading international law firm. The role combines high‑level administrative support with stakeholder coordination across multiple business functions.

Key responsibilities

• Provide comprehensive executive and PA support, managing a complex diary, travel, expenses and correspondence.
• Draft meeting agendas, minutes, briefing materials and high‑quality PowerPoint presentations.
• Act as the central conduit for information between the Director and five Property & Workplace teams, coordinating monthly reporting and internal communications.
• Liaise with Workplace Operations, Client Experience, Food & Beverage, Health & Safety and ESG teams, facilitating departmental activities and stakeholder relationships.
• Maintain accurate filing systems, CRM data and departmental records, ensuring confidentiality and commercial awareness.

Required profile

• Previous experience as a PA, Executive Assistant or similar role in a professional services or corporate environment.
• Strong organisational abilities with the capacity to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, supporting senior stakeholders at Director level or above.
• Demonstrated commercial awareness and proactive problem‑solving.

Required skills

• Advanced Microsoft Office proficiency (Word, Outlook, Excel, PowerPoint).