Executive Business Support Officer

About the role

You will ensure the smooth operation of a busy executive office, allowing senior leaders to focus on strategic priorities. This position combines high‑level administrative support with confidential record‑keeping and stakeholder liaison in a fast‑paced environment.

Key responsibilities

• Manage complex diaries, meetings and executive schedules.
• Prioritise inboxes, draft professional correspondence and prepare reports, presentations and briefing papers.
• Organise governance and leadership meetings, prepare agendas and take accurate minutes.
• Maintain confidential records, ensuring compliance with data protection and information‑management policies.
• Coordinate organisational events and support wider operational projects.
• Process purchase orders and assist with budget administration.
• Develop and maintain digital filing and document‑management systems.
• Act as the first point of contact for internal teams and external stakeholders on behalf of the Executive Team.

Required profile

• Exceptionally organised with strong attention to detail.
• Calm under pressure and able to juggle multiple priorities.
• Excellent communicator with professional interpersonal skills.
• Highly discreet, handling confidential information with integrity.
• Proactive, resource‑ful and continuously seeks process improvements.

Required skills

• Microsoft Office 365
• SharePoint

What we offer

• Competitive salary of £33,000 per annum.
• Comprehensive benefits package.
• Permanent role within a supportive, mission‑driven organisation.
• Opportunity to make a significant impact in a small team based in Liverpool.
• Professional development in the Not‑For‑Profit sector.