Executive PA & Administration Coordinator

About the role

We are seeking an experienced Executive PA & Administration Coordinator to support senior leadership of a prestigious international organisation on a high‑profile global project. The role is fully office‑based in Leatherhead and offers an immediate start on a long‑term temporary assignment.

Key responsibilities

• Provide comprehensive Executive Assistant support to senior executives, managing dynamic diaries and scheduling meetings.
• Coordinate and prepare meeting agendas, documentation, and executive correspondence.
• Organise UK and international travel, accommodation, and detailed itineraries.
• Produce presentations, reports and other executive‑level documents.
• Maintain accurate electronic filing systems using SharePoint, Microsoft Office and DocuSign.
• Support wider office administration and business operations, including corporate events.
• Liaise confidently with senior stakeholders, clients and visitors while preserving confidentiality.
• Assist international employees relocating to the UK with accommodation, school information, transport and liaison with relocation providers.

Required profile

• Proven experience as an Executive PA, Senior PA or Executive Administrator.
• Ability to work at pace, handle changing priorities and maintain high organisational standards.
• Strong communication skills and confidence when interacting with senior stakeholders.
• Demonstrated discretion in handling confidential and sensitive information.

Required skills

• SharePoint
• Microsoft Office (Word, Excel, PowerPoint)
• DocuSign

What we offer

• Hourly rate of £22.00‑£24.00 (PAYE) plus paid holiday.
• Equivalent annual salary of £45,760‑£49,920.
• Long‑term temporary contract anticipated to continue until 2027.
• 40‑hour week, Monday‑Friday, fully office‑based.
• Immediate start date.