Executive PA & Office Manager

About the role

Our client, a long‑established and highly regarded organisation, is seeking an Executive PA and Office Manager to support the CEO and ensure smooth day‑to‑day office operations at its head office in Wembley Central, London.

Key responsibilities

• Provide comprehensive administrative and organisational support to the CEO, including diary, inbox, calls and correspondence management.
• Take direct dictation and produce accurate, well‑presented emails, reports and other documents.
• Prepare agendas, briefing documents and meeting packs; coordinate internal and external meetings from start to finish.
• Arrange UK and international travel, accommodation and itineraries for the CEO.
• Track actions, deadlines and commitments, liaising with senior colleagues, suppliers and external stakeholders.
• Oversee day‑to‑day running of the head office, managing supplies, equipment, facilities and service providers.
• Coordinate company insurance policies, renewals, claims and documentation.
• Administer company vehicles, including insurance, servicing and maintenance.
• Process office invoices, expenses and purchase requests.
• Assist with private and family‑related administration, appointments, travel and household matters, handling all information with complete discretion.

Required profile

• At least three years’ experience as an Executive PA, Personal Assistant or Office Manager supporting a CEO or C‑suite.
• Fast and highly accurate typing speed with experience taking direct dictation.
• Excellent spelling, grammar and written communication skills.
• Exceptionally organised, able to manage competing priorities and work proactively.
• Calm under pressure with strong judgement and a solutions‑focused approach.
• Excellent interpersonal skills and the ability to build relationships at all levels.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint