Executive Personal Assistant

About the role

We are seeking a highly organised, proactive and professional Executive Personal Assistant to provide first‑class support to our Board of Directors and Shareholders. This pivotal role ensures smooth day‑to‑day operation of the leadership team and enables effective decision‑making across the business.

Key responsibilities

• Provide comprehensive, proactive executive support to the Board and Shareholders, optimising executive time and priorities.
• Manage complex, dynamic diaries, coordinating meetings, appointments, travel arrangements and changing priorities.
• Plan, organise and execute Board and Executive meetings, handling all logistics and preparing agendas, board packs, briefing papers and presentations.
• Attend meetings in person, take accurate minutes, record decisions and maintain detailed action logs.
• Proactively monitor and follow up on actions arising from meetings, ensuring timely delivery with stakeholders.
• Draft, format and maintain a wide range of professional documents, reports, presentations and correspondence while preserving confidentiality.
• Act as the key liaison between the Board, Shareholders, Executive Team and the wider business, fostering clear communication and strong relationships.
• Provide flexible administrative support across the broader Executive Team and group of businesses, adapting to shifting priorities.
• Handle highly confidential and commercially sensitive information with the utmost professionalism.

Required profile

• Highly organised, proactive and professional attitude.
• Ability to operate confidently at executive level and manage competing priorities.
• Strong communication and relationship‑building skills.
• Attention to detail and commitment to delivering a high standard of professional support.
• Comfortable working in a fast‑paced environment with senior leaders.

Required skills