Facilities Administrator – 6 Month Fixed-Term Contract

About the role

We are looking for an organised and proactive Facilities Administrator to support a TFM contract at a secondary school in South East London. Working closely with the Office Manager, Regional Contract Manager and Hard Services Manager, you will ensure smooth day‑to‑day operations across the Tower Hamlets and Greenwich sites.

Key responsibilities

• Provide Help Desk support during critical staffing periods.
• Maintain central office systems and ensure accurate, compliant records.
• Attend required training and manage workload to meet deadlines.
• Support payroll and scheduling through Kronos/Pretium, including reporting and consolidation.
• Raise and receipt purchase orders and invoices via Ariba/SAP.
• Manage weekly agency cover administration and assist the Payroll/Office Manager when needed.
• Prepare meeting materials, take minutes, produce reports and assist with internal and client monthly reporting.
• Handle general office duties such as letter drafting, filing, meeting bookings, uniform/PPE orders and parking permit arrangements.

Required profile

• Strong collaboration and cooperation skills.
• Excellent organisation and focus, able to work with complexity.
• Customer‑oriented mindset with analytical abilities.
• High numerical and grammatical accuracy.
• Proven administrative experience and ability to meet varying deadlines.
• Minute‑taking ability and experience working with people at all levels.
• Highly reliable, detail‑focused and proactive team player.

Required skills

• Google Workspace
• Microsoft Office
• Kronos
• Pretium
• Ariba
• SAP